Job costing in the budget

Every vendor order and bill you cost-code feeds your Budget automatically. The result is live job costing: for each budget line you can see what you've committed to vendors against what you've actually spent — no spreadsheet, no double entry.

Where the numbers come from

Two things drive the costing columns, and both are why cost-coding each line matters:

• Accepted vendor orders add to the Committed column on the budget lines they reference.
• Vendor bill payments add to the Actual Cost column on the budget lines they reference.

If a line on an order or bill isn't linked to a budget line, its money still counts on the record — it just won't roll up against a specific budget row.

Bidding feeds this pipeline too: the Bid Requests column (estimating band) shows the range of vendor quotes on each line — click it to compare bids, push a quote into Unit Cost, or jump to the bid request and Award it. Awarding creates a draft vendor order with the winning prices, and once that order is accepted the amounts land in Committed like any other vendor order.

Read the costing columns

Open the project's Budget and look across a line. The job-costing columns include:

1. Committed — total of accepted vendor orders against this line.
2. Committed Remaining — Committed minus Vendor Bills; what's still expected to be billed on your commitments.
3. Vendor Bills — what vendor bills have charged against this line, whether or not they've been paid.
4. Actual Cost — what you've actually spent: vendor-bill payments that have cleared.
5. Actual Remaining — budget left after actual spend.
6. Cost to Complete and Projected Cost — where the line is headed if the rest plays out as planned.

Keep job costing accurate

• Always cost-code your lines. Pulling order and bill lines from the budget keeps each one linked to the right budget row and cost code.
• Acceptance, not drafting, commits. A draft or sent order shows nothing in Committed — only an Accepted order does.
• Payment, not approval, is actual. Approving a bill records it as a cost; recording payment is what moves the money into Actual Cost.
• Voiding reverses it. Voiding or deleting an accepted order or a paid bill backs its amount out of the budget automatically.