Job costing in the budget

Every vendor order and bill you cost-code feeds your Budget automatically. The result is live job costing: for each budget line you can see what you've committed to vendors against what you've actually spent — no spreadsheet, no double entry.

Where the numbers come from

Two things drive the costing columns, and both are why cost-coding each line matters:

• Accepted vendor orders add to the Committed column on the budget lines they reference.
• Vendor bill payments add to the Actual Cost column on the budget lines they reference.

If a line on an order or bill isn't linked to a budget line, its money still counts on the record — it just won't roll up against a specific budget row.

Read the costing columns

Open the project's Budget and look across a line. The job-costing columns include:

1. Committed — total of accepted vendor orders against this line.
2. Committed Remaining — budget left after what you've committed.
3. Vendor Finances — what vendor bills have charged against this line.
4. Actual Cost — what you've actually spent (paid bills, plus labor time cost).
5. Actual Remaining — budget left after actual spend.
6. Cost to Complete and Projected Cost — where the line is headed if the rest plays out as planned.

Keep job costing accurate

• Always cost-code your lines. Pulling order and bill lines from the budget keeps each one linked to the right budget row and cost code.
• Acceptance, not drafting, commits. A draft or sent order shows nothing in Committed — only an Accepted order does.
• Payment, not approval, is actual. Approving a bill records it as a cost; recording payment is what moves the money into Actual Cost.
• Voiding reverses it. Voiding or deleting an accepted order or a paid bill backs its amount out of the budget automatically.